United Job Openings

United Theological Seminary is an Equal Opportunity Employer and is committed to fostering diversity in its student body, faculty and staff
Contact: jobs@united.edu

Print Friendly
Application Process

Please send a résumé with salary requirements to United’s Human Resources department via postal mail or email. Mail: United Theological Seminary Attn: Human Resources 4501 Denlinger Rd. Dayton, OH 45426 email: jobs@united.edu

Minimum Technology Skills for Any Job at United

Email and Calendar

Google Apps: Gmail, Docs, Drive and Calendar
Skill level required (basic proficiency) which includes:

Word Processing

Microsoft® Word (2010 or 2011): used in a Microsoft® networked environment
Skill level required (basic proficiency) which includes:

Spreadsheet Microsoft® Excel (2010 or 2011): used in a Microsoft® networked environment
Skill level required (basic proficiency) which includes:

Job Openings

Coordinator of Scholarships and International Enrollment
Applications are currently being accepted in the Human Resource Office for those interested in the full-time Coordinator of Scholarships and International Enrollment position at United Theological Seminary.

Works in association with the VP for Enrollment Management/Associate Dean for Doctoral Studies, Senior Director of Enrollment Management, Director of Development, Financial Aid, Admissions, Student Billing and the Scholarship Committee in the development, management and tracking of scholarship programs and the disbursement of scholarship funds. Manages international student application and initial onboarding process in coordination with the International Student Committee and RO. Serves as primary liaison with international students through the enrollment process.

Essential Duties and Responsibilities
Scholarship Management

  1. Maintain updated Scholarship Policy and Process.
  2. Maintain and redesign ERx scholarship system as requirements change.
  3. Identify sources of scholarship funding in partnership with the Development Office, including donor-funded and general local, state and national scholarship programs.
  4. Promote the availability of scholarship programs to prospective students, in conjunction with the Enrollment and Admissions team. May create advertising materials and student outreach campaigns.
  5. Collect applications on all students seeking academic scholarships. Advise and guide applicants through the scholarship search and application processes.
    • Collect and sort incoming applications and support documents, including application, statement of financial need, essays and references through the online applicant portal.
  6. Contact prospective students, fielding questions and initiating follow-up on scholarship applications. Mail/Email necessary scholarship data to persons inquiring about scholarships.
    • Emails Regarding:
      • Upcoming deadlines (at least once per week 1½ months ahead of deadline)
      • Need for additional or missing support documents
      • Incoming information, applications and deadlines for outside scholarships including UCC, DABA, GBHEM, UMHEF, etc.
  7. Track all applicant data, contacts, scholarship awards and disbursements in a Constituent Relationship Management system.
    • Using ERx and the Scholarship Policy & Process, determine scholarship amounts as a recommendation to the scholarship committee
    • Apply endowed scholarships not designated as “both/and” scholarships to qualified individuals
    • Report data to scholarship committee as necessary
  8. Organize, prepare and coordinate scholarship committee meetings to evaluate applications and make recommendations annually.
    • Schedule scholarship committee meetings, more frequently before the start of the semester to ensure timely award disbursement to applicants
    • Obtain approval for each scholarship and the amount received
    • Work thorough the endowed and Bishop Christian Newcomer scholarship award process (30-40/yr.)
    • Communicate and advocate on the student’s behalf, while keeping a balanced approach to the policy
  9. Prepare and present statistical reports to Executive Staff and Faculty at appropriate intervals, or the Board of Trustees when requested
  10. Serve as liaison to business office and registrar.
    • Coordinate with the billing office when outside judicatory scholarships are received to determine if additional action is required (e.g. matching, Dollar for Scholars, SEA and UMEF funds)
    • Create disbursement grids, obtain required signatures and send to Student Billing
    • Pass individual scholarship records to the financial aid office
    • Create, print and sign three copies of student aid voucher for billing office when student aid money must be reversed due to students’ dropping out, dropping below acceptable number of credit hours, or dropping below the acceptable GPA.
    • Gather EFC numbers from Financial Aid office via CRM system.
    • Coordinate with registrar updated information on number of hours each student is taking and track on scholarship grid, students who have dropped out and students who have filed coursework or fallen into academic probation.

International Enrollment Management

  1. Assist international students through the application process and create and provide DS-2019 and I-20 paperwork using SEVIS.
  2. Supervise the maintenance and revisions of student records on SEVIS site
  3. Maintain up-to-date information on visa processing (handbooks, etc.) and provide training as needed to other school officials and officers.
  4. Develop and maintain a tracking and reporting device for the status of international students.

General Responsibilities

  1. Provide enrollment management support as required, including applicant follow up and communications.
  2. Assist in business requirements definition, testing and maintenance of the Enrollment Rx system, database, templates and workflows.
  3. Assist the Senior Director of Enrollment Management with strategic plan deliverables as assigned.
  4. Participate in United committee meetings as approved by the Academic Dean
  5. Complete special projects as assigned.

Education and/or Experience
Undergraduate degree, Master’s degree preferred; and more than 2 years related experience and/or training; or equivalent combination of education and experience.

Equal Opportunity Employer


Applications are currently being accepted in the Human Resource Office for those interested in the full-time Registrar position at United Theological Seminary.

Functions as the information center in relation to records, course offerings and schedules, class lists, grades, student enrollment certifications for annual conferences, government agencies and student loan departments, enrollment statistics for accrediting agencies, and provides academic counseling and servicing of students.

Essential Duties and Responsibilities
Records and Reports

  • Enters student data from Admissions into the Registrar’s file
  • Maintains student database records
  • Works with relevant student information systems
  • In conversation with the Academic Dean’s office, creates yearly course schedules
  • Collects, maintains, and where appropriate distributes information regarding student disability accommodations
  • Creates and maintains Master Course File
  • Collects and enters into database student registration forms
  • Maintains files with current articulation and cross-registration agreements
  • Produces and maintains academic year rosters
  • Provides list of incoming students to the Director of Contextual Education each semester
  • Prepares reports of enrollment data (i.e. attrition, enrollment, etc.) for analysis purposes
  • Prepares student transcripts and commencement lists
  • Maintains Registrar files

Official Publications and Communications

  • Publishes course schedules and distributes to students and faculty for registration
  • Interprets registration policies to faculty and students
  • Prepares and distributes class rosters and grade entry sheets for faculty and adjunct faculty
  • Communicates procedures on Course Changes, and notifies Business, Financial Aid, Contextual Education, and Student Retention Offices of changes
  • Directs the compilation of information, such as class schedules, grades and graduation requirements

Direct Assistance to Dean

  • Reviews registration forms to determine students with balances owed
  • Makes and publishes room assignments for classes
  • In conversation with the Academic Dean’s office, assigns Faculty Advisors among faculty with attention to special needs for international students and specialized programs.
  • Processes incomplete grade forms and follow up for grade changes
  • Processes cross-registration information and services
  • Processes directed study requests—setting up directed study courses and student enrollments
  • Determines students placement on academic probation and/or dismissal
  • Mails diplomas to graduating students unable to attend Commencement and to those for whom the diploma is held until financial responsibilities are met
  • Audits prospective graduate transcripts to verify degree requirements

Officer Duties

  • Prepares statistical reports on educational activities for government and educational agencies
  • Issues official transcripts
  • SEVIS (Student and Exchange Visitor Information System) for international students
  • Verifies enrollment for loan agencies and veteran’s benefits
  • Processes and maintains all VA records
  • Veterans Affairs School Certifying Official
  • Computes GPA on student records
  • Serves on assigned committees

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
At least seven years of progressively more responsible experience within a Registrar’s office
Demonstrated knowledge of Registrar, FERPA and ATS Guidelines
Demonstrated knowledge of managing academic records and integrated student record systems
Demonstrated ability to manage time, work in a collaborative environment, and under specific deadlines
Superior communication skills

Education and/or Experience
At a minimum, a bachelor’s degree and two years’ experience in higher education is required. Masters degree is preferred.

Equal Opportunity Employer