United Job Openings

United Theological Seminary is an Equal Opportunity Employer and is committed to fostering diversity in its student body, faculty and staff
Contact: jobs@united.edu

Application Process

Please send a résumé with salary requirements to United’s Human Resources department via postal mail or email. Mail: United Theological Seminary Attn: Human Resources 4501 Denlinger Rd. Dayton, OH 45426 email: jobs@united.edu

Minimum Skills for Employment at United

click + to view details

Language Skills
Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Strong inter-personal communication skills are essential.
Mathematical Skills
Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing job duties, an employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. An employee may occasionally be required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. An employee may occasionally need to lift and/or move up to 10 pounds. Specific vision abilities may include close vision and peripheral vision.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Interpersonal Skills
Ability to relate well to all persons without discrimination regarding race, ethnicity, religion, gender, age, national origin, ancestry, disability, sexual orientation, marital status, parental status, veteran status or economic status.
Technology
Basic proficiency in the following:

• Windows 7
• Google Apps: includes Gmail, Docs, Drive/File Stream, Calendar and Groups
• Microsoft® Office (2007 or higher): includes Word, Excel, PowerPoint


Job Openings

click + to view details

Registrar
Posted: September 14, 2018

Job Title: Registrar
Department: Academic
Reports to: Associate Dean for Masters Programs

Summary
The registrar functions as the information center in relation to records, course offerings and schedules, class lists, grades, student enrollment certifications for annual conferences, government agencies and enrollment statistics for accrediting agencies, and provides academic counseling and service to students.

Essential Duties and Responsibilities

Records and Reports:

  • Maintain student database records. Create student records in special circumstances.
  • Work with relevant student information systems (Salesforce, Blackbaud, Canvas).
  • Create and maintain Master list of courses in student information system (Salesforce) database.
  • Maintain records of articulation agreements and memorandae of understanding.
  • Create and Maintain degree plans in student information systems (Salesforce).
  • Generate reports of enrollment data for internal analysis.
  • Determine graduation eligibility.
  • Prepare student transcripts and commencement lists.
  • Prepare statistical reports on educational activities for government and educational agencies (IPEDS, ATS, HLC, Ohio Department of Higher Education)
  • Report and provide analysis on capture, persistence, retention, and attrition of Masters and Doctoral programs in accordance with the institutional assessment plan.
  • Serve as the central resource to certify and provide reports and analyses on student record data in compliance with FERPA, accreditation, and governmental guidelines.
  • Perform annual assessment of the Registrar’s office in accordance with the institutional assessment plan.

Official Publications and Communications:

  • Work with the Associate Dean for Masters Programs, the Executive Assistant to the Academic Dean, and the Director of Student Success to:
    • Create the master’s-level course schedule
    • Update the academic catalog annually
    • Update the Student Handbook annually
    • Create Course Planning Guides annually
  • Notify students, faculty, and the Director of Student Sucess of availability of full Academic year Course Schedule in time for Fall registration
  • Provide the full academic year list of courses to the Director of Information Technology and the Associate Director of Communications, at least two weeks prior to the beginning of Fall registration, to be uploaded to student information systems (Salesforce, Blackbaud) and the Website.
  • Update and maintain Course Schedule in student information system (Salesforce). When adjusted, communicate with Associate Director of Communications and students if necessary.
  • Participate on Business Faculty Committee to represent matters related to the Registrar’s office and Report to Faculty Committee on implementation of any changes to Courses or Degree Programs passed previously by that Committee.
  • Maintains current policy and procedure manual for the Office of the Registrar.

Direct Assistance to Academic Dean:

  • Assign rooms for classes. Add classroom assignments to the comprehensive calendar.
  • Oversee transfer of grades from the learning management system (Canvas) and manual grade entry into the student information system (Salesforce).
  • Process incomplete grade forms and grade change forms.
  • Prepare grade entry sheets for doctoral mentors.
  • Processes cross-registration information and registrations.
  • Processes directed study requests – sets up directed study courses and student enrollments.
  • Manually register eligible students who cannot register themselves for classes (overload, MMin, Doctoral hold, Project continuation, etc.)
  • Provide notification of student eligibility for placement on academic probation and/or dismissal to Associate Academic Dean and the Office of Student Success.
  • Notify students and advisors of student’s placement on academic probation and/or dismissal by the Associate Academic Dean.
  • Place registration holds for students who have not completed mid-program review by credit hour maximum.
  • Verify degree requirements are being fulfilled with a degree audit when a student submits their intent to graduate.
  • Mail diplomas to graduating students unable to attend commencement and to those for whom the diploma is held until financial responsibilities are met.
  • Issue official transcripts at student’s request.
  • Provide information on budgeting needs for the Registrar’s Office.
  • Work with the Associate Dean for Masters Programs, Director of Student Resourcing, Director of Formation, et. al., to plan, manage, and implement new academic program initiatives.

Other Duties:

  • Serve as the Veteran’s Affairs School Certifying Official.
    • Process and maintain all VA records.
  • Serve on the following Committees.
    • Business Faculty
    • Masters Studies
    • Doctoral Studies
    • Student Success
    • Assessment
    • Distance Learning

Supervisory Responsibilities

The Registrar supervises:
Assistant Registrar
Any part-time student worker

Other duties as assigned

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Bachelor’s (B.A. or B.S.) degree is required. Master’s (preferably M.Div. or M.Ed.) degrees are preferred. United Methodist ordination as an Elder preferred. Experience with Veterans Administration certification preferred.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to take initiative in a responsible way.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Interpersonal Skills
Ability to relate well to all persons without discrimination regarding race, ethnicity, religion, gender, age, national origin, ancestry, disability, sexual orientation, marital status, parental status, veteran status, or economic status.

Minimum Technology Skills
High level proficiency with office technology and student information systems and the ability to adapt to changing educational technology and systems. Technical experience with Salesforce and Blackbaud preferred.

Use of latest Microsoft® Office software for word processing and spreadsheets in a Microsoft® Office network.

Use of Google Plus for email.

Basic proficiency in: composing emails, spell check, use of email Global Address List (GAL), create/use email folders, mange email contacts, manage email calendar, make/update email appointments, compose documents, print, mail merge, use headers/footers, insert graphic image, basic outlining, insert simple grid or graph, manage versioning, organize/manage digital file folders, set up spreadsheet, and basic arithmetic with rows and columns.

Associate Director of Student Recruitment
Posted: September 14, 2018

Job Title: Assoc. Director of Student Recruitment
Department: Enrollment Management
Reports to: Vice President for Enrollment

Summary
The Associate Director of Student Recruitment develops new markets, channels and implements strategies to recruit new students and build relationships with key influencers to generate referrals and positive word of mouth marketing for the seminary. The Associate Director of Student Recruitment will focus on Methodist/Pan Methodist/Non-Denomination/Cogic/Baptist and other denominations. This position leads a team of student recruiters who attend conferences and recruiting events, and a team of student ambassadors who reach out to prospective students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Identify target audiences and referral sources in partnership with United faculty

  • Define channels for recruiting and advocate marketing (e.g. conferences, judicatories, social media, university visits, alumni/ae events)
  • Create and maintain a presentation to help prospective students see what’s possible with a seminary education, help them discern their call and promote the benefits of an education at United
  • Create, launch and manage recruiting and advocate marketing campaigns
  • Oversee the team of student recruiters and student ambassadors, guide and direct their efforts for the benefit of the institution and its students
  • Operate within approved budget guidelines as established by the Vice President for Enrollment and Executive Staff, and approved by the Board of Trustees
  • Coordinate recruiting and advocate marketing efforts across the institution with internal and external constituents
  • Partner with faculty to make connections with key influencers at Wesleyan Methodist colleges and universities, judicatories and religious organizations
  • Foster relationship with United alumni/ae, as a demonstration of the outcome of a theological education and an outreach mechanism to prospective students.

Work collaboratively with the Enrollment team (VP for Enrollment, other Recruiters and Admissions staff) to implement the seminary’s recruitment plan.

  • Identify AME, AMEZ, National Baptist, American Baptist, non-denominational conferences, District Elders, Superintendents and Bishops and others to establish and maintain relationships for development and enrollment of students.
    • Follow-up on leads through phone calls, written correspondence, and personal contacts.
    • Visit selected college campuses and judicatory conferences, as identified in recruitment plan and approved by VP for Enrollment.
    • Promote and coordinate “Explore United” days collaboratively with Enrollment staff.
    • Provide leadership to selected “ministry exploration” events, as approved by VP for Enrollment.
    • Coordinate visits of prospective students to campus.
    • In cooperation with Enrollment and Communications Staff, develop and distribute recruitment materials, including catalogs, brochures, posters newsletters, advertisements, etc.
    • Request and utilize services of others on campus who are able to assist in student recruitment (administrators, faculty, students, trustees, etc.)
    • Other duties as needed.

Prepare and present weekly statistical reports to VP for Enrollment, and Executive Staff and Faculty

Participate in meetings at the direction of the Vice President for Enrollment.

Participate in seminary life by attending chapel services, lectures and social events as encouraged by the Vice President for Enrollment.

Participate in professional organizations and professional development events as directed by supervisor.

Maintain the highest standards of professionalism, including professional attire, in representing the seminary both on campus and while travelling.

75% out-of-town travel.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Master’s degree or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience. Theological degree is preferred. United alumni/ae is preferred.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to calculate basic math.

RELATIONAL SKILLS
Ability to relate well to all persons without discrimination regarding race, ethnicity, religion, gender, age, national origin, ancestry, disability, sexual orientation, marital status, parental status, veteran status or economic status.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Automobile driving is a requirement for this position.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Minimum Technology Skills
Technology Skills Set

Minimum Requirements
Email Client: Microsoft® Outlook (2003 or 2007) used in a Microsoft® networked environment and/ or Google Mail.
Skill level required: Basic proficiency which includes:

  • Compose email message
  • Spell check
  • Make use of Global Address List (GAL)
  • Know how to organize and use mail folders
  • Manage contacts folder
  • Manage Calendar – make/update appointments

  • Word Processing
    : Microsoft® Word used in a Microsoft® networked environment

Skill level required: Basic proficiency which includes:
Compose documents

  • Spell check
  • Printing
  • Mail merge
  • Use headers/footers
  • Insert graphic image
  • Basic outlining
  • Insert simple Excel grid or graph
  • Manage versioning
  • Organize and manage folders

Spreadsheet: Microsoft® Excel used in a Microsoft® networked environment

Skill level required: Basic proficiency which includes:

    • Set up simple sheet
    • Basic arithmetic with columns and rows
    • Spell check
    • Use headers/footers
    • Printing
    • Insert graphic image
    • Organize and manage folders
Admissions Associate
Posted: September 14, 2018
Job Title: Admissions Associate (Full Time)
Department: Enrollment Management
Reports to: Vice President for Enrollment

Summary
Facilitates admissions procedures primarily related to prospects and inquires, provides input relating to designated enrollment management reporting, supports specific admission functions in conjunction with the early stage of the admissions process.

Essential Duties and Responsibilities
Conducts timely communication with inquires via telephone and email generated tasks

      • Works with the Vice-President for Enrollment in the development and dissemination of enrollment management related analytics
      • Tracks all requests for information regarding admittance to the Seminary, provides support for inquiry response.
      • Maintains prospective student database through Sales Force (CRM) and files all inquiry forms appropriately. Maintains all applicants’ information in campus-wide computer network.
      • Provides administrative support, which include:
      • coordination of mailings to prospective students referral sources or agencies
      • On-campus or off-campus recruiting events (minimal travel)
      • Prospective student response activities
      • Works directly with Vice-President For Enrollment in helping prospective students through the application process
      • Works directly with Vice-President For Enrollment to evaluate transcripts for prospective students
      • Works closely with Registrar Office and Student Success department to insure registration of new students
      • Work closely with Doctor of Ministry Administrative Assistant during Doctor of Ministry Intensives.
      • On Campus tours
      • Other duties as assigned

Inventories and maintains departmental supplies, including promotional literature, and communicates the need for timely re-orders with the Communications Office.

Attends appropriate training workshops and or conferences as determined by Vice President for Enrollment.

Maintain the highest standards of professionalism, including professional attire, in representing the seminary both on campus or off for campus events.

Supervisory Responsibilities
None

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other qualifications include the ability to perform detailed clerical work, dependability and self-directed in daily tasks, and working knowledge of MS Office software.

Education and/or Experience
Associate’s degree or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree preferred.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Analytical Skills
Ability to use a computer software program to develop and publish reports, manage and analyze data. Experience in data mining, data entry and on demand reporting capabilities. Experience working with a CRM system to manage client contact and follow up is a plus. Previous experience in a data analyst role is a plus.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations
None

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Interpersonal Skills
Ability to relate well to all persons without discrimination regarding race, ethnicity, religion, gender, age, national origin, ancestry, disability, sexual orientation, marital status, parental status, veteran status or economic status.

Minimum Technology Skills

Use of latest Microsoft® Office software for word processing and spreadsheets in a Microsoft® Office network.

Use of Google Plus for email

Basic proficiency in: composing emails, spell check, use of email Global Address List (GAL), create/use email folders, mange email contacts, manage email calendar, make/update email appointments, compose documents, print, mail merge, use headers/footers, insert graphic image, basic outlining, insert simple grid or graph, manage versioning, organize/manage digital file folders, set up spreadsheet, and basic arithmetic with rows and columns.

Minimum Requirements

Email Client: Microsoft® Outlook (2007 or 2010) used in a Microsoft® networked environment

Skill level required: Basic proficiency which includes:
Compose email message
Spell check
Make use of Global Address List (GAL)
Know how to organize and use mail folders
Manage contacts folder
Manage Calendar – make/update appointments

Word Processing: Microsoft® Word used in a Microsoft® networked environment

Skill level required: Basic proficiency which includes:
Compose documents
Spell check
Printing
Mail merge
Use headers/footers
Insert graphic image
Basic outlining
Insert simple Excel grid or graph
Manage versioning
Organize and manage folders

Spreadsheet: Microsoft® Excel used in a Microsoft® networked environment

Skill level required: Intermediate proficiency which includes:
Set up simple and complex spreadsheets
Basic and intermediate Excel functions (e.g. Arithmetic, Financial, Statistical, Reference, Dates, IF, H&VLOOKUP, text parsing)
Pivot and Data Tables (1 and 2 way)
Spell check
Use headers/footers
Printing
Insert graphic image
Organize and manage folders
Building charts and graphs