United Job Openings

United Theological Seminary is an Equal Opportunity Employer and is committed to fostering diversity in its student body, faculty and staff
Contact: jobs@united.edu

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Application Process

Please send a résumé with salary requirements to United’s Human Resources department via postal mail or email. Mail: United Theological Seminary Attn: Human Resources 4501 Denlinger Rd. Dayton, OH 45426 email: jobs@united.edu

Minimum Technology Skills for Any Job at United

Email and Calendar

Google Apps: Gmail, Docs, Drive and Calendar
Skill level required (basic proficiency) which includes:

Word Processing

Microsoft® Word (2010 or 2011): used in a Microsoft® networked environment
Skill level required (basic proficiency) which includes:

Spreadsheet Microsoft® Excel (2010 or 2011): used in a Microsoft® networked environment
Skill level required (basic proficiency) which includes:

Job Openings


Applications are currently being accepted in the Human Resource Office for those interested in the full-time Registrar position at United Theological Seminary.

Functions as the information center in relation to records, course offerings and schedules, class lists, grades, student enrollment certifications for annual conferences, government agencies and student loan departments, enrollment statistics for accrediting agencies, and provides academic counseling and servicing of students.

Essential Duties and Responsibilities
Records and Reports

  • Enters student data from Admissions into the Registrar’s file
  • Maintains student database records
  • Works with relevant student information systems
  • In conversation with the Academic Dean’s office, creates yearly course schedules
  • Collects, maintains, and where appropriate distributes information regarding student disability accommodations
  • Creates and maintains Master Course File
  • Collects and enters into database student registration forms
  • Maintains files with current articulation and cross-registration agreements
  • Produces and maintains academic year rosters
  • Provides list of incoming students to the Director of Contextual Education each semester
  • Prepares reports of enrollment data (i.e. attrition, enrollment, etc.) for analysis purposes
  • Prepares student transcripts and commencement lists
  • Maintains Registrar files

Official Publications and Communications

  • Publishes course schedules and distributes to students and faculty for registration
  • Interprets registration policies to faculty and students
  • Prepares and distributes class rosters and grade entry sheets for faculty and adjunct faculty
  • Communicates procedures on Course Changes, and notifies Business, Financial Aid, Contextual Education, and Student Retention Offices of changes
  • Directs the compilation of information, such as class schedules, grades and graduation requirements

Direct Assistance to Dean

  • Reviews registration forms to determine students with balances owed
  • Makes and publishes room assignments for classes
  • In conversation with the Academic Dean’s office, assigns Faculty Advisors among faculty with attention to special needs for international students and specialized programs.
  • Processes incomplete grade forms and follow up for grade changes
  • Processes cross-registration information and services
  • Processes directed study requests—setting up directed study courses and student enrollments
  • Determines students placement on academic probation and/or dismissal
  • Mails diplomas to graduating students unable to attend Commencement and to those for whom the diploma is held until financial responsibilities are met
  • Audits prospective graduate transcripts to verify degree requirements

Officer Duties

  • Prepares statistical reports on educational activities for government and educational agencies
  • Issues official transcripts
  • SEVIS (Student and Exchange Visitor Information System) for international students
  • Verifies enrollment for loan agencies and veteran’s benefits
  • Processes and maintains all VA records
  • Veterans Affairs School Certifying Official
  • Computes GPA on student records
  • Serves on assigned committees

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
At least seven years of progressively more responsible experience within a Registrar’s office
Demonstrated knowledge of Registrar, FERPA and ATS Guidelines
Demonstrated knowledge of managing academic records and integrated student record systems
Demonstrated ability to manage time, work in a collaborative environment, and under specific deadlines
Superior communication skills

Education and/or Experience
At a minimum, a bachelor’s degree and two years’ experience in higher education is required. Masters degree is preferred.

Equal Opportunity Employer