Thank you for visiting United Theological Seminary’s website. United does not collect personal information about visitors to our website unless you choose to provide that information to us. United does not sell, exchange or release information gathered from your visit to our web site to parties outside the seminary without your consent, except in the circumstances provided in this statement. Once we obtain your consent, we consider it valid until revoked by you.
Information Collected and Stored Automatically
If you visit our website, we automatically gather and store the following information about your visit so that we can track the use of our website in order to make improvements. This information is stored and used in the aggregate only, and is not used to contact you personally:
- The IP address from which you access our Website
- The name of the domain from which you access the Internet (for example, aol.com, if you are connecting from an America Online account)
- The type of browser and operating system used to access our Website
- The date and time you access our site
- The pages, files, documents and links that you visit
- The Internet address of the website from which you linked to this website
In addition to information collected automatically, we may also collect cookies, which are small pieces of information sent to your browser by a website that you visit. Cookies are used to track usage patterns, traffic trends and customer behavior, as well as to record other information from the website. When you register, cookies also allow us to save information so that you will not have to re-enter it the next time you visit. Many content adjustments and customer service improvements are made based on the data derived from cookies. Information we collect from cookies will not be used to create profiles of users and will only be used in aggregate form.
If You Send Us Personal Information
United Theological Seminary’s website will only collect personal information which you knowingly and voluntarily provide by, for example, sending emails, completing membership forms, registering for classes, events, or other programs, or responding to surveys. If you provide us with personal information and an inquiry or request, we will endeavor to respond to your inquiry, request or order. We may also contact you to provide information about college activities, programs, membership and development opportunities and special events that may interest you.
United will only share information about you to other parties when one or more of the following conditions apply:
- We have your consent to share the information.
- We need to share your information to provide the service or product you requested.
- We need to send your information to companies who work on behalf of United.
- We need to respond to subpoenas, court orders, or any other legal process.
- We find it necessary to protect and defend the legal rights and/or property of United Theological Seminary.
- We are transferring ownership or assets of United to a party which will offer any programs or services similar to those offered by United.
Student directory information may be released without the student’s written consent. Directory information includes: name, address, email address, I.D., photo, telephone number, date and place of birth, major field of study, participation in United activities, dates of attendance at United, degrees, certificates and awards received, and the most recent previous educational institution attended. If you do not want your directory information released, you must complete a form requesting it not be released and file the form with the Registrar.
European Union General Data Protection Regulation (“EU GDPR”) Privacy Notice
The EU GDPR provides broad privacy protections to individuals physically located in the European Economic Area (“data subject(s)”). Under certain circumstances, the EU GDPR may apply to United’s activities in the European Economic Area, for example, when a student participates in United classes and course work from a home address in the European Economic Area.
When subject to the EU GDPR, United must comply with the regulation’s core privacy principles, which principles provide that personal data shall be:
- Processed lawfully, fairly and in a transparent manner;
- Collected for specific, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
- Limited to what is necessary in relation to the purposes for which they are processed;
- Accurate and kept up to date;
- Retained only as long as necessary; and
Personal data is defined very broadly under the EU GDPR, and consists of any information relating to an identified or identifiable person and includes a person’s name, identification number, location data, online identifier, or to one or more factors specific to the physical, psychological, genetic, mental, economic, cultural or social identity of that person.
Lawful Basis for Processing Personal Data
When subject to the EU GDPR, United must have a lawful basis to process a data subject’s personal data. Although there will be some instances where the processing of personal data will be pursuant to other lawful bases (e.g. processing necessary to protect the vital interests or safety of a data subject, processing related to legal action involving United, etc.), United will likely process personal data relying on one or more of the following lawful bases:
- Processing for the purposes of legitimate interests pursued by United or by a third party;
- Processing for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;
- Processing for compliance with a legal obligation to which United is subject; or
- Processing pursuant to the consent of a data subject for one or more specific purposes.
Types of Personal Data Processed
In order for the seminary to achieve its core mission, it is essential and necessary for United to process personal data of its students, employees, applicants, alumni, and others involved in the seminary’s educational and community programs. United processes personal information for various lawful reasons, including, without limitation, academic admissions and enrollment; student registration; delivery of classroom and online programs; administration and oversight of programs, student organizations, and other various student affairs activities; distribution of grades, materials, and other communications by and among students, faculty, and staff; program development and analysis; hiring and employment; engagement with the community-at-large; compliance with its internal policies, procedures, and guidelines, as well as all applicable federal, state, and local laws; and records retention.
Personal data processed by United typically includes name, address, email, phone number, transcripts, work history, financial information, health information (for admissions, student health services, travel, etc.), and donations. If you have specific questions regarding the collection and use of your personal data, please contact United at 937-529-2201 or [email protected].
If a data subject refuses to provide personal data that is required by United in connection with one of United’s lawful bases to collect such personal data, such refusal may make it impossible for United to provide education, employment, or other requested services.
Where United gets Personal Data
United receives personal data from multiple sources, most often directly from the data subject or under the direction of the data subject who has provided it to a third party.
Individual Rights of the Data Subject under the EU GDPR
Subject to all other applicable laws and regulations, including all laws of the United States of America and the State of Ohio (USA), data subjects have the following rights under the EU GDPR:
- To access the personal data we maintain about you;
- To be provided with information about how we process your personal data;
- To correct or modify your personal data;
- To have your personal data deleted;
- To object to or restrict how we process your personal data;
- To request your personal data to be transferred to a third party; and
- To file a complaint.
To exercise the above rights, data subjects should contact United at 937-529-2201 or [email protected]. United will consider and process a data subject’s request within a reasonable period of time. Please be aware that under certain circumstances, the EU GDPR or other applicable law may limit a data subject’s exercise of the above rights.
Disclaimer of Liability